Recreation Grant Application

Background – Under the Recreation Grant Policy, the City of Whitehorse provides funding assistance to community groups and organizations for recreational purposes. Projects focused on building a healthy community which use recreation as a vehicle to attain positive outcomes for the community may also be funded through this program.

Purpose – The City of Whitehorse offers financial assistance to encourage volunteer community groups and organizations to further improve and develop recreation opportunities for Whitehorse residents.

Eligibility – Preference is given to projects that include ALL of the following:

1. The project benefits the community;
2. The applicant must be a Whitehorse group or organization, or a Yukon association where the membership and project are Whitehorse-based; and
3. The project takes place within Whitehorse.

For a complete list of eligible projects, please refer to the Recreation Grant Policy. Please review the guiding principles outlined in the Parks and Recreation Master Plan to see if your project aligns with them.

Requirements

Applications will be accepted twice per year.

Application deadlines:

• March 15 – funding available by May 31
• September 15 – funding available by November 31

The Recreation Grant Policy has four funding categories. Applicant organizations may only submit applications for up to two categories per year (12 months).

For this application to be considered, the following must be completed:

• Grant Application;
• Financial Statements – approved annual financial statements signed by the Board Chair and Treasurer (or auditor) for the organization’s previous fiscal year, including revenue and expense statement, and balance sheet;
• Annual Operating Budget – the applicant’s annual operating budget for the current fiscal year must be attached;
• For programs requiring matching funds (major equipment), the source of matching funds must be specified;
• For organizations that are affiliated with a governing body, the application must be endorsed by the governing body; and
• For organization’s that are not affiliated with a governing body, the application must be endorsed by the membership as defined in the constitution and/or bylaws. A copy of the motion endorsing the submission of the application must be included.

Personal Information is collected under the authority of the Public Lottery Regulations and will be used only for the purpose of administering the Recreation Grant and Community Lottery Program. For further information, contact:

• Program Supervisor, Recreation Services, City of Whitehorse, 867-687-3492; and/or
• General Manager, Lotteries Yukon, 101-205 Hawkins Street, Whitehorse, YT Y1A 1X3 or 867-633-7899, toll free within Yukon 1-800-661-0555, extension 7899.

The City of Whitehorse is pleased to acknowledge the contribution of Lotteries Yukon for funding support for the Recreation Grant Program.

Important

It is the responsibility of the applicant to ensure that the submitted application is in the hands of the department regardless of the submission method chosen. To confirm receipt, please email [email protected]. Please ensure that you have read the Grant Application Guide prior to completing and submitting your application.

This application must be completed in one session.

Part A: Organization information

Registered name of organization *

Contact (one person only) *

Title of contact person *

Phone number *

Alternate phone number

Email address *

Mailing address *

Address Line 1

City

State / Province / Region

Postal Code

Who does the group cater to? *

Endorsement

Click or drag a file to this area to upload.

Please provide a motion from your membership / executive endorsing this application. A copy of the motion of endorsement from the membership must be recorded and attached with submission. Please include your organization's name in the file name.

Part B: Project Information

Project name *

Amount requested *

Funding Category

• Ongoing Projects and Initiatives
• New Projects and Initiatives
• Training and Leadership Development
• Operational Support

Refer to the Application Guide for funding category information.

Describe your specific project or initiative that the funding will be used for, including, if applicable: timeline, location, ages of participants, and expected reach. (Maximum 250 words) *

Please indicate exactly where the granting dollars will be spent. For example: materials and supplies, administration, new equipment, infrastructure, capital projects, utilities, staff salaries, travel expenses and honoraria. Please refer to the Grant Policy for future applicable funding. *

Highlight how the project aligns with the guiding principles outlined in the Parks and Recreation Master Plan. (Maximum 250 words) *

What positive change or impact will this project have on our community once completed? *

How will you determine project success? What measurement will you use (# if attendees, # of sessions held, training hosted, quality of equipment, organizations effectiveness, etc.)? *

How will you recognize the City and Lotteries in your program or initiative? *

What is the organization's contribution to the project or initiative? *

Project Revenue

Must be completed to be considered for funding. Boxes cannot be left empty, if you do not have any values to add, please type 'N/A'.

City of Whitehorse Recreation Grant ($ requested)

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Budget and Actual

Fundraising

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Donations / Contributions

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Participation Fees

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Other funding or grant (please specify)

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Other funding or grant (please specify)

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Revenue (please specify)

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Total Revenues

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Project Expenses

Must be completed to be considered for funding.

Material and Supplies

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Major Equipment (over $2,000)

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Budget and Actual

Minor Equipment (under $2,000)

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Travel

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Budget and Actual

In-kind

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Other (please specify in Comments box below)

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Other (please specify in Comments box below)

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Comments

Total Expenses *

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Budget and Actual

Please attach Financial Statements and Annual Operating Budget *

Click or drag files to this area to upload. You can upload up to 2 files.

Please include your organization's name in the file name.

Declaration *

• Yes

The person who has completed this online application declares that all information contained herein is correct, and all items of required information are enclosed. Further, should this request be accepted in part or in whole, the funds granted will be used for the above stated purposes and will comply with all terms and conditions.

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